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Free Invoice Template for Any Job

Short answer

A job invoice template is a ready-made layout for billing finished work: an invoice number, issue and due dates, who it is from and to, the work as line items, tax, the total, any deposit already paid, the balance due and how to pay. Copy the general template below, or pick your trade for a filled-in example.

An invoice is how you ask for payment, and the way it is written has a lot to do with how quickly the money arrives. A clear invoice with a specific due date and an easy way to pay gets paid; a vague one with "payment due soon" and no bank details gets put aside for later.

Below: what every invoice needs, how to write one step by step, wording for payment terms, and a sample you can copy or print. The trade templates show the same layout filled in for the work you actually do, from plumbing call-outs to design retainers.

Invoice templates by trade

Sample job invoice

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Oakline Home Services

[Street address, city]
[Phone] · [Email]

Invoice

Number
INV-1042
Date
Oct 24, 2026
Due date
Nov 7, 2026
Reference
Quote Q-1042

Bill to

Jordan Ellis

[Client address]

Job

Replace interior door and repair the frame

Example prices: replace with your own

DescriptionQtyAmount
Site visit and measurements1 visit× $60.00$60.00
Solid-core interior door, primed1 each× $210.00$210.00
Hinges, latch and handle set1 set× $48.00$48.00
Repair and re-fix split door frame1 job× $120.00$120.00
Labour: hang, plane and fit door3 hour× $65.00$195.00
Paint door and frame, two coats1 job× $140.00$140.00
Remove and dispose of old door1 job× $35.00$35.00
Subtotal
$808.00
Tax (example rate 7%)
$56.56
Total
$864.56
Deposit paid
−$216.14
Balance due
$648.42

Payment due within 14 days, by Nov 7, 2026. Pay by card: [payment link] · Bank transfer: [account details]

  • Work completed as quoted on Q-1042.
  • Thank you for your business.
Fill it in online — free

What an invoice contains

  • The word "Invoice" and a unique number

    Numbers in sequence make it easy for you and the client to refer to one bill, and for your accountant to spot a missing one.

  • Issue date and due date

    A specific date, not just "net 14", so there is no doubt about when payment is late.

  • Your details and the client's

    Business name, address and contact details on both sides, plus any tax registration number you are required to show.

  • The work, line by line

    Each task or item with a quantity, unit price and amount, matching the quote it came from where there was one.

  • Tax, total and deposit

    Subtotal, tax as its own line, the total, any deposit already received, and the balance due as the final, largest figure.

  • How to pay

    A card payment link, bank details or both. Every extra step between reading the invoice and paying it slows payment down.

  • Reference to the quote or order

    The quote or purchase order number, so the client's accounts team can match the invoice and approve it.

How to write an invoice, step by step

  1. Start from the quote

    If you quoted the job, copy its lines so the invoice matches what the client agreed to. Adjust quantities to what you actually did.

  2. Add agreed extras

    Anything the client asked for along the way goes on its own line with a short description, never folded silently into another line.

  3. Subtract what has been paid

    Show any deposit or stage payment as a deduction so the balance due is clear and nobody thinks they are paying twice.

  4. Set the due date

    Pick the term you agreed on the quote and write the actual date. Shorter terms suit one-off jobs; businesses may need their own payment cycle.

  5. Make paying easy

    Include a payment link or bank details, and a name and number to call with questions.

  6. Send it the day the work is done

    The sooner it arrives, the sooner it is paid. Then send polite reminders before and after the due date until it is settled.

Payment terms and how to ask for payment

Payment terms are the rules for when and how the client pays: due on receipt, within 7, 14 or 30 days, or in stages. Whatever you choose, agree it before the work starts, print the actual due date on the invoice, and keep the wording plain: "Payment is due by 7 November. Pay by card using the link above or by bank transfer."

Asking for payment is easier when the reminder is routine rather than personal. A short note a few days before the due date, one on the day, and a few after it, each with the amount, the due date and the payment link, is polite and hard to ignore. If you charge late fees, they belong in your terms before the job, not in a reminder after it, and the rules on them vary by place.

Frequently asked questions

How do I ask a client for payment politely?
Keep it short and specific: the invoice number, the amount, the due date and a link to pay. Assume they forgot rather than refused, and send the first reminder before the due date, not weeks after it.
What payment terms should I put on an invoice?
Use the terms you agreed when the client accepted the quote. Due within 14 days is common for one-off jobs; businesses may ask for 30. Write the actual due date, not just the number of days.
Do I need a new invoice number for every invoice?
Yes. Each invoice should have a unique number, normally in sequence, so you and the client can refer to it and your records have no gaps.
Can I invoice before the work is finished?
Yes, if you agreed it: a deposit invoice on acceptance, stage invoices at milestones, or a monthly invoice for ongoing work. Each one should say what it covers.

More templates and guides

Pricing a new job? Start with the matching quoteFree Quote Template for Any Job

Further reading

Send it as a branded invoice your client pays by card

i-quote sends the invoice in your brand with a Pay button, card payments go to your own Stripe account, and automatic reminders go out before and after the due date. The Free plan includes 3 invoices and 3 quotes a month.

Start freeSee how it works