iQuote
Start free

Free Carpentry Invoice Template

Short answer

A carpentry invoice bills the materials, workshop and fitting hours and agreed design changes, subtracts payments already made, and shows the balance due.

By the time a carpentry job is fitted, the client has usually paid a deposit and perhaps a stage payment, so the final invoice has to show clearly what is left. It should follow the accepted quote line by line, list any design changes the client asked for along the way, and subtract everything already paid. Carpentry clients often keep the invoice as a record of what the piece is made from, so naming the materials again is worth the extra line.

Sample carpentry invoice

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Oak & Ash Joinery

[Street address, city]
[Phone] · [Email]

Invoice

Number
INV-1042
Date
Oct 24, 2026
Due date
Nov 7, 2026
Reference
Quote Q-1042

Bill to

Helen Kowalczyk

[Client address]

Job

Built-in alcove shelving and cupboards, living room

Example prices: replace with your own

DescriptionQtyAmount
Measure, design drawing and material list1 job× $120.00$120.00
Birch plywood sheets, 18mm6 sheet× $92.00$552.00
Hardwood lipping and face frames1 lot× $145.00$145.00
Soft-close hinges, handles and shelf pins1 set× $85.00$85.00
Workshop build: carcasses and doors14 hour× $60.00$840.00
On-site fitting and scribing to walls8 hour× $60.00$480.00
Fill, sand and prime ready for painting1 job× $180.00$180.00
Delivery and removal of offcuts1 trip× $65.00$65.00
Subtotal
$2,467.00
Tax (example rate 8%)
$197.36
Total
$2,664.36
Deposit paid
−$1,065.74
Balance due
$1,598.62

Payment due within 14 days, by Nov 7, 2026. Pay by card: [payment link] · Bank transfer: [account details]

  • Deposit and workshop stage payment received with thanks.
  • Workmanship warranted for 12 months; allow painted finishes to cure before heavy use.
  • Thank you for choosing handmade joinery.
Fill it in online — free

What to include in a carpentry invoice

  • The accepted quote reference

    Quote the number and date of the accepted quote or drawing revision so the client can compare the invoice with what they agreed.

  • Materials and hardware supplied

    Repeat the materials and fittings used. If you used a different but equivalent product, say so.

  • Workshop and fitting hours

    For a fixed-price job, show the agreed amounts. For an hourly job, show the hours actually worked against each stage.

  • Design changes as extras

    An extra shelf, a different handle or a change to the door style goes on its own line with the date it was agreed.

  • Payments already made

    Subtract the deposit and any stage payments, each with its date, and show the balance due as the final figure.

  • Care and warranty notes

    A line on caring for the finish and the warranty on workmanship turns the invoice into a useful record for the client.

How to write a carpentry invoice, step by step

  1. Start from the accepted quote

    Use the quoted lines and descriptions so the invoice and the quote read the same.

  2. Record changes made during the job

    Add each agreed change as an extra, with a brief description and price, rather than adjusting the original lines silently.

  3. List the payments received

    Deduct the deposit and any stage invoices already paid, with their dates.

  4. Add care and warranty notes

    Note how to look after the finish and any warranty on joints, hinges and fitting.

  5. Send on the day you finish fitting

    Send the invoice when the piece is fitted and the client has seen it, with a due date and payment options.

Payment terms and getting paid

Fourteen days from the invoice date is a common term for the balance on domestic work, and some carpenters ask for the balance on completion of fitting. If the client is a builder or designer passing your work on, agree their payment cycle before you start.

For stage payments, send each stage invoice as soon as the stage is reached, such as when the piece is finished in the workshop, rather than waiting until the end. It keeps the amounts manageable for the client and your materials paid for.

Frequently asked questions

How do I invoice a carpentry job with stage payments?
Agree the stages on the quote, invoice each one when it is reached, and on the final invoice list every payment already received before the balance due. The client should be able to see the full price and what is left at a glance.
What if the client changed the design halfway through?
List each change as its own line with the agreed price. If a change was not priced at the time, talk to the client before invoicing it, so the invoice is not the first time they hear the cost.
Should the invoice show the materials used?
It is helpful. The client knows what they paid for, and if they ever need a repair or matching piece, the invoice tells them the timber, sheet and hardware types.

More templates and guides

Pricing a new job? Start with the matching quoteFree Carpentry Quote Template

Templates for related trades

Further reading

Send it as a branded invoice your client pays by card

i-quote sends the invoice in your brand with a Pay button, card payments go to your own Stripe account, and automatic reminders go out before and after the due date. The Free plan includes 3 invoices and 3 quotes a month.

Start freeSee how it works