iQuote
Start free

Free Flooring Invoice Template

Short answer

A flooring invoice bills the area laid, materials, removal, subfloor prep and extras like door trims, subtracts the deposit, and shows the balance due.

A flooring invoice should read like the quote with the actual numbers filled in. If the final measured area, the levelling compound used or the number of doors trimmed differ from the estimate, the invoice is where that difference is shown and explained. Clients look hard at square footage, so showing it clearly, along with the deposit already paid, keeps the final payment quick and friendly.

Sample flooring invoice

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Level Line Flooring

[Street address, city]
[Phone] · [Email]

Invoice

Number
INV-1042
Date
Oct 24, 2026
Due date
Oct 31, 2026
Reference
Quote Q-1042

Bill to

Tomasz Brennan

[Client address]

Job

Engineered oak flooring, open-plan living room and hallway

Example prices: replace with your own

DescriptionQtyAmount
Engineered oak boards, 14mm (420 sq ft measured + 10% waste)462 sq ft× $5.40$2,494.80
Underlay with moisture barrier462 sq ft× $0.65$300.30
Lift and dispose of existing carpet and gripper420 sq ft× $0.75$315.00
Subfloor prep: levelling compound in low areas3 bag× $48.00$144.00
Installation labour, floating floor420 sq ft× $2.60$1,092.00
Undercut door frames and trim doors to clear new floor4 door× $35.00$140.00
Oak threshold strips and scotia trim1 lot× $140.00$140.00
Move and replace furniture (sofa, table, shelving)1 job× $90.00$90.00
Subtotal
$4,716.10
Tax (example rate 8%)
$377.29
Total
$5,093.39
Deposit paid
−$2,546.70
Balance due
$2,546.69

Payment due within 7 days, by Oct 31, 2026. Pay by card: [payment link] · Bank transfer: [account details]

  • Leftover boards from the same batch left with the client for future repairs.
  • Allow 24 hours before replacing heavy furniture; use felt pads under legs.
  • Installation warranted for 12 months from completion.
Fill it in online — free

What to include in a flooring invoice

  • Area actually laid

    Show the square footage installed in each area, which may differ slightly from the quoted measurement once skirting and doorways are finished.

  • Materials supplied

    Boards, underlay, adhesive and trims, with the product name and batch or colour reference so the client can buy matching boards later.

  • Removal and prep done

    Removal, disposal and the subfloor prep actually needed, with quantities, especially if more levelling was required than expected.

  • Agreed extras

    Extra rooms, stairs or repairs found under the old floor go on their own lines with the date they were agreed.

  • Deposit and balance

    Subtract the deposit and show the balance due, so the client is clear about what is left.

  • Care instructions and warranty

    Note how long before heavy furniture goes back, the cleaning products to use, and the warranty on installation.

How to write a flooring invoice, step by step

  1. Confirm the final measurements

    Check the area laid and the materials used against your quote before you write the invoice.

  2. Copy the quote lines

    Use the same descriptions and rates, changing only quantities that differ.

  3. Add extras with explanations

    Add each agreed extra, such as subfloor repairs, with a short note of what was found.

  4. Deduct the deposit

    Show the deposit as a deduction with its date and the balance due as the final figure.

  5. Send on completion

    Send the invoice when the floor is finished and the client has walked on it, with a short due date and easy ways to pay.

Payment terms and getting paid

With most of the material cost covered by the deposit, a short term for the balance is normal, such as payment on completion or within seven days. For trade clients and builders, agree their payment cycle before ordering the flooring.

Keep leftover boards for the client and mention it on the invoice: it is useful for future repairs and shows the waste allowance was not wasted. A short note on the invoice about which products to clean the floor with also saves you a phone call and protects your installation warranty from the wrong cleaner.

Frequently asked questions

What if the final area is larger than the quote?
If the quote was based on your own measurements, small differences are usually absorbed. If the client added a room or area, bill it as an agreed extra at the quoted rate per square foot.
How do I invoice subfloor repairs found during the job?
Stop, show the client what you found, agree the price, then list it on the invoice as a separate line with a short description. The quote's assumptions line is what makes this straightforward.
Should the flooring invoice include the product batch number?
It is a good idea. Batches of the same product can differ in colour, so the batch reference helps the client match boards if they ever need a repair.

More templates and guides

Pricing a new job? Start with the matching quoteFree Flooring Quote Template

Templates for related trades

Further reading

Send it as a branded invoice your client pays by card

i-quote sends the invoice in your brand with a Pay button, card payments go to your own Stripe account, and automatic reminders go out before and after the due date. The Free plan includes 3 invoices and 3 quotes a month.

Start freeSee how it works