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Free Plumbing Quote Template

Short answer

A plumbing quote lists the fixtures and pipe being replaced, parts supplied, labour hours, disposal and permits, with a deposit and how long the price holds.

Plumbing jobs rarely stay where they start. A dripping tap turns out to need a new valve, a water heater swap reveals a corroded gas connector, and pipework hidden behind tile is in worse shape than it looked. A plumbing quote has two jobs: price the work you can see with enough detail that the client trusts the number, and say in writing what happens if you open a wall and find something else. Clients who have been surprised by a plumbing bill before will read that part closely.

Sample plumbing quote

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Clearflow Plumbing

[Street address, city]
[Phone] · [Email]

Quote

Number
Q-1042
Date
Oct 24, 2026
Valid until
Nov 23, 2026

Prepared for

Marcus Oyelaran

[Client address]

Job

Replace water heater and reroute bathroom supply lines

Example prices: replace with your own

DescriptionQtyAmount
Call-out and diagnosis1 visit× $85.00$85.00
Drain down and remove old 40-gallon water heater1 job× $180.00$180.00
50-gallon gas water heater (supplied)1 each× $1,150.00$1,150.00
Expansion tank, valves and flexible connectors1 set× $165.00$165.00
Reroute bathroom supply lines in PEX18 ft× $14.00$252.00
Replace shut-off valves under sink and toilet3 each× $55.00$165.00
Labour: plumber7 hour× $95.00$665.00
Haul away and disposal of old heater1 fee× $60.00$60.00
Permit fee (as charged by the local authority)1 fee× $120.00$120.00
Subtotal
$2,842.00
Tax (example rate 7%)
$198.94
Total
$3,040.94
Deposit due on acceptance (25%)
$760.24
  • Price assumes existing supply pipework beyond the work area is in sound condition.
  • Openings in drywall are left clean and squared for patching; patching and painting are not included.
  • Parts carry the manufacturer's warranty; our labour is guaranteed for 12 months.
  • This quote is valid until Nov 23, 2026.

Accepted by: Date:

Fill it in online — free

What to include in a plumbing quote

  • Fixtures and parts by brand or grade

    Name the heater size, the valve type and the pipe material (copper, PEX, PVC) so the client can tell your quote apart from a cheaper one that uses lower-grade parts.

  • Labour as hours and rate

    Show your hourly rate and the hours you expect, or a fixed price per task. Either works, as long as the client can see how the total is built.

  • Call-out and diagnosis

    If you charge for the first visit, say whether that fee is deducted when the client goes ahead with the repair.

  • Access and making good

    Opening a ceiling, lifting floor tiles or cutting into a vanity often happens on plumbing jobs. Say whether you repair the opening, leave it tidy for another trade, or price the repair separately.

  • What happens if you find more

    One line covering hidden leaks, rotted subfloor or failed old pipework: you stop, show the client and agree a price before continuing.

  • Disposal, permits and warranty

    Removal of the old heater or fixtures, any permit the job needs, and the warranty you give on your labour, separate from the manufacturer's warranty on the parts.

How to write a plumbing quote, step by step

  1. See the job, or ask for photos

    For anything beyond a simple swap, look at the shut-off valves, the pipe material and the access before pricing. A photo of the label on an old water heater saves a second trip.

  2. List the parts you will supply

    Write down each fixture and fitting with a quantity and price. If the client buys their own fixtures, note that your labour price assumes the parts are compatible and arrive on time.

  3. Estimate labour per task

    Break the job into removal, installation, testing and clean-up so the hours add up in a way the client can follow.

  4. Add the extras that are easy to forget

    Disposal of old fixtures, permits, travel to a distant job and any second visit for an inspection all belong on the quote.

  5. State your assumptions and terms

    Note that the price assumes the existing pipework is sound, then add the expiry date, deposit and payment terms.

  6. Send it quickly

    A homeowner with a failed heater is choosing between plumbers today. A clear quote sent the same day often wins the job on its own.

Deposits and payment terms

Emergency repairs are usually paid on completion. For planned work where you buy a heater, a fixture set or a run of pipe in advance, a deposit on acceptance covers that cost and holds the date in your calendar. Bigger remodel jobs can be split into a deposit, a payment once rough-in passes inspection, and the balance at the end.

Write the amounts on the quote, not just the percentages, and say when each is due. Rules on how much a contractor can take up front differ from place to place, so check the rules where you work before you set a standard deposit.

Frequently asked questions

Should a plumbing quote be a fixed price or hourly?
For a defined job such as replacing a water heater, a fixed price is easier for the client to accept. For leak tracing or old pipework where you cannot see the problem yet, quote an hourly rate with an estimated range and a cap you will not pass without asking.
How do I quote when the client supplies the fixtures?
Price your labour only, and add a note that the price assumes the parts are complete, compatible and on site when you arrive. Say whether your workmanship warranty covers fixtures you did not supply.
Should I include the call-out fee in the quote?
Yes. Show it as a line and say whether it is credited against the job if the client goes ahead. Clients are more relaxed about a call-out fee that is stated up front.
How long should a plumbing quote be valid?
Thirty days is common for planned work. Shorten it when fixture or material prices are moving, and say so on the quote so the client knows why.

More templates and guides

Job done? Bill it with the matching invoiceFree Plumbing Invoice Template

Templates for related trades

Further reading

Send it as a branded quote your client accepts online

i-quote puts your logo on the quote, takes an optional deposit, and lets the client accept or decline online. One click turns the accepted quote into an invoice. The Free plan includes 3 quotes and 3 invoices a month.

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