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Free Quote Template for Any Job

Short answer

A job quote template is a ready-made layout for pricing work before you start: your details and the client's, a quote number and expiry date, itemised labour and materials, tax, one total, any deposit, and your terms. Copy the general template below, or pick your trade for a filled-in example.

A quote is the moment a client decides. It is usually compared with someone else's, often on a phone, and the one that is clear, specific and easy to accept tends to win. A template means you never start from a blank page, never forget the expiry date, and every quote you send looks like it came from the same professional business.

This page covers what every job quote contains, how to write one step by step, and a complete sample you can copy or print. The trade templates further down show the same structure filled in for electricians, plumbers, cleaners, designers and more, with line items that make sense for that work.

Quote templates by trade

Sample job quote

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Oakline Home Services

[Street address, city]
[Phone] · [Email]

Quote

Number
Q-1042
Date
Oct 24, 2026
Valid until
Nov 23, 2026

Prepared for

Jordan Ellis

[Client address]

Job

Replace interior door and repair the frame

Example prices: replace with your own

DescriptionQtyAmount
Site visit and measurements1 visit× $60.00$60.00
Solid-core interior door, primed1 each× $210.00$210.00
Hinges, latch and handle set1 set× $48.00$48.00
Repair and re-fix split door frame1 job× $120.00$120.00
Labour: hang, plane and fit door3 hour× $65.00$195.00
Paint door and frame, two coats1 job× $140.00$140.00
Remove and dispose of old door1 job× $35.00$35.00
Subtotal
$808.00
Tax (example rate 7%)
$56.56
Total
$864.56
Deposit due on acceptance (25%)
$216.14
  • Price includes the materials listed and cleanup at the end of each day.
  • Any extra work is quoted and agreed before it starts.
  • This quote is valid until Nov 23, 2026.

Accepted by: Date:

Fill it in online — free

What a job quote contains

  • Your business details

    Name, logo, phone, email and, where it applies, your licence or tax registration number.

  • The client and the job

    Who the quote is for, the job address, and a one-line description of the work.

  • Quote number, date and expiry

    A unique number to refer back to, the issue date, and a "valid until" date so an old price cannot be claimed months later.

  • Itemised work

    Each task, material or extra on its own line, with a quantity, unit, unit price and amount. Labour separate from materials.

  • Subtotal, tax and one total

    Show tax as its own line at your local rate, then a single total the client can say yes to.

  • Deposit and payment terms

    Any deposit due on acceptance, as an amount and not just a percentage, and when the balance is due.

  • Scope notes

    What is included, what is not, and the assumptions the price rests on.

  • How to accept

    A signature line, a reply, or an accept button: whatever it is, make it obvious.

How to write a quote for a job, step by step

  1. See the job, or get photos

    Pricing from a vague description is guessing. Visit, measure, or ask for photos and dimensions before you put a number down.

  2. List every task and material

    Walk through the job in order and write each piece of work as a line. Anything you forget now comes out of your margin later.

  3. Price each line

    Hours times your rate for labour, cost plus your markup for materials, and travel, disposal or equipment hire where they apply.

  4. Add tax and the total

    Apply tax at the rate where you work and show one clear total. Round numbers are easier to read, but every line should still add up.

  5. Write the scope and terms

    Included, not included, assumptions, the expiry date, the deposit and when the balance is due. A few short lines are enough.

  6. Send it quickly and follow up

    Send the quote while the conversation is fresh, then follow up a few days later with one easy question if you have not heard back.

Deposits and payment terms on a quote

A deposit on acceptance makes sense when you buy materials up front, block out days in your calendar, or are working with a new client. The right size depends on your costs and how far ahead the job is booked, and some places limit deposits for certain kinds of work, so check the rules where you work.

Write the balance terms on the quote too, such as "balance due within 14 days of completion", so the invoice that follows holds no surprises. When the client accepts the quote, they are agreeing to those terms as well as the price.

Frequently asked questions

What is the difference between a quote and an estimate?
An estimate is an approximate price that can change as the job becomes clearer. A quote is a fixed price for a defined piece of work, valid until a stated date. Say on the document which one it is.
How long should a quote be valid for?
Thirty days is a common default for small jobs. Shorten it when material prices move quickly or your calendar fills up, and lengthen it for clients who need board or lender approval.
Should a quote include tax?
Yes, show it as its own line so the client sees the price of the work and the tax separately, and the total they will actually pay. Use the rate that applies where you work.
What happens after the client accepts a quote?
Schedule the work, collect any deposit, and when the job is done, send an invoice that matches the accepted quote line for line, with any agreed extras added and the deposit subtracted.

More templates and guides

Job done? Bill it with the matching invoiceFree Invoice Template for Any Job

Further reading

Send it as a branded quote your client accepts online

i-quote puts your logo on the quote, takes an optional deposit, and lets the client accept or decline online. One click turns the accepted quote into an invoice. The Free plan includes 3 quotes and 3 invoices a month.

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