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Free Cleaning Quote Template

Short answer

A cleaning quote sets out the rooms and tasks covered, how often you visit, the price per visit and any add-ons, plus who supplies products and how you get in.

Two clients can say "clean the house" and mean completely different jobs. One wants the surfaces wiped and the floors vacuumed; the other expects the inside of the oven, the window tracks and the top of the kitchen cabinets. A cleaning quote is where you settle which job it is. Written well, it protects your time on the first visit, sets the standard the client will judge you by, and makes the recurring price easy to agree to because the client can see exactly what each visit includes.

Sample cleaning quote

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Clearwater Home & Office Cleaning

[Street address, city]
[Phone] · [Email]

Quote

Number
Q-1042
Date
Oct 24, 2026
Valid until
Nov 23, 2026

Prepared for

Priya Natarajan

[Client address]

Job

Move-in deep clean, then fortnightly cleaning of a 3-bedroom house

Example prices: replace with your own

DescriptionQtyAmount
Deep clean, 3-bedroom house (kitchen, 2 bathrooms, all floors)1 visit× $320.00$320.00
Inside oven and extractor hood (add-on)1 each× $55.00$55.00
Inside fridge and freezer, emptied (add-on)1 each× $35.00$35.00
Interior windows and tracks14 window× $6.00$84.00
Baseboards, doors and light switches wiped1 house× $60.00$60.00
Regular clean, fortnightly (first month)2 visit× $140.00$280.00
Cleaning products and equipment supplied3 visit× $8.00$24.00
Key collection and secure key holding1 month× $10.00$10.00
Subtotal
$868.00
Total
$868.00
  • Regular visit price applies from the second visit, every other Tuesday, 9am to 12pm.
  • Please give 48 hours' notice to skip or move a visit; a missed visit due to no access is charged at 50%.
  • Products and equipment supplied by us; fragrance-free on request.
  • This quote is valid until Nov 23, 2026.

Accepted by: Date:

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What to include in a cleaning quote

  • A room-by-room task list

    Name the rooms and what happens in each: kitchen surfaces and appliance fronts, bathrooms descaled, floors vacuumed and mopped, beds changed if the client leaves fresh linen. A checklist ends the "I thought that was included" conversation.

  • One-off versus regular visits

    A first deep clean takes far longer than a maintenance visit. Price it separately, then show the regular visit price and frequency (weekly, fortnightly, monthly) on its own line.

  • Add-ons with their own price

    Inside the oven, inside the fridge, interior windows, balcony or garage: list each as an optional extra so the client can pick and you are paid for the extra time.

  • Products and equipment

    Say whether you bring your own products, vacuum and mop, or use the client's. If the client wants specific eco or fragrance-free products, note who buys them.

  • Access, keys and alarms

    Record how you get in (client at home, key handed over, lockbox, building concierge), any alarm codes handled separately and securely, and pets that need to be kept in or out.

  • Cancellation and lockout terms

    State how much notice the client gives to skip or move a visit, and what happens if you arrive and cannot get in. A clear lockout fee is fairer than an argument on the doorstep.

How to write a cleaning quote, step by step

  1. See the space or get good photos

    Ask for the number of bedrooms and bathrooms, the floor types, pets and the condition of the place. A walk-through or a few photos stops you pricing a lived-in family home like an empty flat.

  2. Estimate the time per visit

    Work out how long the first clean and the regular clean will take for your team, then price from time, travel and products rather than guessing a round number.

  3. Separate the first clean from the routine

    Put the deep clean on one line and the recurring visit on another, so the client understands why the first visit costs more and what the ongoing price will be.

  4. Offer add-ons as options

    List the extras the client might want with their own prices. Many clients add one or two once they see them written down.

  5. Write the visit schedule and access plan

    Day, time window, frequency and how you get in. For commercial cleaning, add after-hours access, who signs off the work and any areas that are off limits.

  6. Set the terms and send

    Payment timing, notice for cancellations, lockout fee and how long the quoted price holds. Then send it while the client is still comparing cleaners.

Deposits and payment terms

One-off and move-out cleans are often paid on the day or shortly after, and some cleaners take a booking deposit for large move-out jobs that might be cancelled at short notice. For regular clients, a simple rhythm works best: invoice after each visit, or once a month for all the visits in that month, with the same due date every time.

Write your cancellation notice period on the quote, such as 24 or 48 hours, and say whether a late cancellation is charged in full or in part. For commercial contracts, agree the invoicing cycle and any purchase order number before the first clean.

Frequently asked questions

Should a cleaning quote be per hour or per visit?
Per visit is easier for the client to agree to and compare, and it rewards you for working efficiently. Per hour suits jobs you cannot judge in advance, such as after-builder cleans, but give an estimated number of hours so the client is not left guessing.
How do I quote a commercial cleaning contract?
Measure or count the space (desks, washrooms, kitchens, floor area), agree the frequency and hours, and list tasks by daily, weekly and monthly. Price the regular service per month and quote periodic work, such as carpet or window cleaning, separately.
What if the house is much dirtier than described?
Say on the quote that the price is based on the condition described or photographed, and that if the first visit needs significantly more time you will agree a revised price with the client before carrying on.

More templates and guides

Job done? Bill it with the matching invoiceFree Cleaning Invoice Template

Templates for related trades

Further reading

Send it as a branded quote your client accepts online

i-quote puts your logo on the quote, takes an optional deposit, and lets the client accept or decline online. One click turns the accepted quote into an invoice. The Free plan includes 3 quotes and 3 invoices a month.

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