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Free Landscaping Invoice Template

Short answer

A landscaping invoice bills the project work or the month's maintenance visits by date, lists plants and materials used, and shows the total and due date.

Landscaping invoices come in two rhythms: a project invoice when the new bed or patio is finished, and recurring maintenance invoices through the season. The maintenance invoice is the one that needs care. Listing visits by date, with anything extra done on a visit shown separately, stops the monthly bill from feeling like a subscription the client forgot about. Sending it on the same day each month makes it part of the client's routine.

Sample landscaping invoice

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Fernhill Grounds & Gardens

[Street address, city]
[Phone] · [Email]

Invoice

Number
INV-1042
Date
Oct 24, 2026
Due date
Nov 7, 2026
Reference
Quote Q-1042

Bill to

Rosa Delgado-Quinn

[Client address]

Job

Spring clean-up, new planting bed and seasonal lawn care

Example prices: replace with your own

DescriptionQtyAmount
Spring clean-up: leaves, debris and bed edging1 visit× $260.00$260.00
Remove turf and prepare new planting bed120 sq ft× $4.50$540.00
Topsoil and compost blend, delivered and spread3 cu yd× $68.00$204.00
Shrubs, 3-gallon, supplied and planted8 each× $48.00$384.00
Perennials, 1-gallon, supplied and planted18 each× $16.00$288.00
Hardwood mulch, delivered and spread4 cu yd× $62.00$248.00
Weekly mowing, trimming and blowing (April)4 visit× $55.00$220.00
Green waste haul-away1 load× $85.00$85.00
Subtotal
$2,229.00
Total
$2,229.00
Deposit paid
−$445.80
Balance due
$1,783.20

Payment due within 14 days, by Nov 7, 2026. Pay by card: [payment link] · Bank transfer: [account details]

  • April maintenance: 4 weekly visits (Apr 3, 10, 17, 24).
  • New bed planted and mulched; please water twice a week for the first month.
  • Thank you, and see you next visit.
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What to include in a landscaping invoice

  • Visits by date

    For maintenance, each visit date in the period and what was done, or the fixed monthly amount with the visits it covered.

  • Extras on a visit

    Hedge trimming, extra weeding or storm clean-up done on top of the usual visit, as their own lines.

  • Plants and materials for projects

    The plants and materials actually installed, matching the quote quantities or adjusted to what went in.

  • Deposit for project work

    Subtract the project deposit and show the balance due.

  • Skipped visits

    If a visit was missed for weather or drought, show how it was handled: moved, credited or not charged.

  • Due date and payment

    A due date, and how to pay; regular clients often prefer card or an automatic monthly payment.

How to write a landscaping invoice, step by step

  1. Choose the period

    Invoice maintenance monthly, on the same day each month, covering the visits in that month.

  2. List the visits

    Add each visit by date, or the fixed monthly fee with a note of the visits included.

  3. Add extras

    Anything beyond the usual visit, agreed with the client, goes on its own line.

  4. Invoice projects on completion

    For one-off work, invoice when the project is finished, subtract the deposit and show the balance.

  5. Send it and keep the rhythm

    Clients pay recurring invoices more reliably when they arrive on a predictable date.

Payment terms and getting paid

Fourteen days is a common term for maintenance invoices, and many landscapers move regular clients onto a recurring monthly invoice so the bill arrives automatically for the whole season. Project balances are usually due on completion.

At the end of the season, send a final invoice and a short note about next year, such as autumn clean-up or spring booking. It closes the season cleanly and is a natural moment for the client to re-book. If prices change for the new season, say so in that note rather than on the first invoice of spring.

Frequently asked questions

How often should a landscaper invoice maintenance clients?
Monthly is the usual rhythm, on the same date each month, covering the visits in that month. Per-visit invoices work for occasional clients but add paperwork for regular ones.
How do I invoice a fixed monthly lawn care plan?
Use a recurring invoice for the same amount each month of the season, and note the visits it covers. Bill extras separately so the fixed amount stays fixed.
What if a visit was skipped for weather?
Say how you handle it on the quote, then follow that on the invoice: move the visit, credit it or keep the monthly price if the plan already allows for missed weeks.
Should a landscaping invoice show the plant varieties?
For project work, yes. A list of what was planted helps the client care for it and is useful if a plant under guarantee needs replacing.

More templates and guides

Pricing a new job? Start with the matching quoteFree Landscaping Quote Template

Templates for related trades

Further reading

Send it as a branded invoice your client pays by card

i-quote sends the invoice in your brand with a Pay button, card payments go to your own Stripe account, and automatic reminders go out before and after the due date. The Free plan includes 3 invoices and 3 quotes a month.

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