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Free Roofing Invoice Template

Short answer

A roofing invoice bills the squares installed, materials used and decking actually replaced, subtracts the deposit and shows the balance due after clean-up.

A roofing invoice settles the questions the quote had to leave open: how many decking sheets were actually replaced, whether any extra flashing was needed, and the final measured area. Because a roof is a long-lived purchase, the invoice should also be the homeowner's record of what was installed and the warranties that come with it. Insurers, buyers and the next roofer will all want to see it eventually.

Sample roofing invoice

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Summit Ridge Roofing

[Street address, city]
[Phone] · [Email]

Invoice

Number
INV-1042
Date
Oct 24, 2026
Due date
Nov 3, 2026
Reference
Quote Q-1042

Bill to

Daniel Achterberg

[Client address]

Job

Tear-off and re-roof, asphalt shingles, single-family home

Example prices: replace with your own

DescriptionQtyAmount
Tear-off of existing shingles, one layer22 square× $85.00$1,870.00
Architectural asphalt shingles, supplied and installed22 square× $310.00$6,820.00
Synthetic underlayment and ice and water shield at eaves22 square× $45.00$990.00
Replace damaged roof decking (allowance)4 sheet× $95.00$380.00
New drip edge and step flashing1 job× $640.00$640.00
Ridge vent and pipe boots1 set× $420.00$420.00
Dumpster, disposal and magnetic nail sweep1 job× $575.00$575.00
Roofing permit (as charged by the local authority)1 fee× $210.00$210.00
Subtotal
$11,905.00
Tax (example rate 6%)
$714.30
Total
$12,619.30
Deposit paid
−$3,785.79
Balance due
$8,833.51

Payment due within 10 days, by Nov 3, 2026. Pay by card: [payment link] · Bank transfer: [account details]

  • Three sheets of decking replaced against an allowance of four; credit shown on the decking line.
  • Shingle warranty registered with the manufacturer; workmanship guaranteed for 10 years.
  • Nail sweep of yard and driveway completed on the final day.
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What to include in a roofing invoice

  • Squares installed

    The final count, matching the quote unless the measurement changed once the old roof was off.

  • Decking actually replaced

    The number of sheets used against the allowance, with any extra shown and noted as approved.

  • Materials installed

    Shingle line and colour, underlayment and ventilation, so the invoice doubles as a product record.

  • Warranty details

    The manufacturer warranty, any registration, and the length of your workmanship warranty.

  • Deposit and balance

    The deposit received, subtracted, and the balance due shown clearly.

  • Due date and payment

    When the balance is due, and how to pay it.

How to write a roofing invoice, step by step

  1. Finish the clean-up first

    Invoice once the nail sweep is done and the client has seen the finished roof.

  2. Update the decking line

    Change the allowance to the number of sheets actually replaced, up or down.

  3. Add approved extras

    Any extra flashing or repair agreed during the job goes on its own line.

  4. Record materials and warranty

    Add the products installed and the warranty terms.

  5. Subtract the deposit and send

    Show the deposit and balance due, and send the invoice the day the job is complete.

Payment terms and getting paid

The balance on a roofing job is usually due on completion or within a short term such as ten days. Where an insurer is paying part of the job, say on the invoice which amount you expect from the homeowner now and which depends on the insurer, so nobody waits on the wrong party.

Give the homeowner the warranty documents with the invoice, or tell them when they will arrive. Lien rights and notice requirements vary widely, so check the rules where you work before relying on them. If the homeowner is selling the house soon, a clear invoice with the warranty attached is often something their buyer will ask for.

Frequently asked questions

What if fewer decking sheets were needed than allowed?
Invoice the number actually used. A credit on the allowance line is one of the best trust signals a roofer can give, and it is what an allowance is for.
When is the roofing balance usually due?
On completion, or shortly after, once the roof is finished and the site is clean. Put the exact term on the quote so the client agreed to it before work started.
How should a roofing invoice handle the insurance deductible?
Bill the homeowner for their share, including the deductible, and show what is expected from the insurer separately. Keep the amounts the homeowner owes easy to find.
Should I invoice a roof repair differently from a full re-roof?
A repair invoice is usually paid on the day and is shorter, but it should still say where the leak was, what caused it, what you replaced and how long your repair is guaranteed. If you saw other problems on the roof, recommend them in a separate quote rather than a line on the invoice.

More templates and guides

Pricing a new job? Start with the matching quoteFree Roofing Quote Template

Templates for related trades

Further reading

Send it as a branded invoice your client pays by card

i-quote sends the invoice in your brand with a Pay button, card payments go to your own Stripe account, and automatic reminders go out before and after the due date. The Free plan includes 3 invoices and 3 quotes a month.

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