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Free Graphic Design Invoice Template

Short answer

A graphic design invoice bills each completed stage and any extra revision rounds, credits the deposit, and ties the final files and rights to payment.

Designers often invoice more than once on a project: a deposit to start, then a stage or the balance when the final files are ready. Each invoice should name the stage it covers, match the accepted quote and show anything the client added, such as an extra round of changes, as its own line. Clear invoices make it easy for a client to pass them to whoever pays the bills.

Sample graphic design invoice

Copy the text, print it, or fill it in online with your own business details, prices and logo. The business and client below are made up.

Marlow & Pike Design

[Street address, city]
[Phone] · [Email]

Invoice

Number
INV-1042
Date
Oct 24, 2026
Due date
Nov 7, 2026
Reference
Quote Q-1042

Bill to

Tomas Herrera, Saltbox Coffee

[Client address]

Job

Logo and brand identity for a new coffee shop

Example prices: replace with your own

DescriptionQtyAmount
Discovery workshop and creative brief1 session× $250.00$250.00
Logo concepts (3 directions)1 stage× $900.00$900.00
Refinement of chosen concept (2 rounds of changes)1 stage× $450.00$450.00
Colour palette and typography guide (PDF)1 document× $350.00$350.00
Business card and menu board layouts2 design× $180.00$360.00
Social media profile and post templates6 template× $40.00$240.00
Final files: vector, PNG and source files1 package× $150.00$150.00
Additional round of changes (if requested)1 round× $120.00$120.00
Subtotal
$2,820.00
Total
$2,820.00
Deposit paid
−$1,410.00
Balance due
$1,410.00

Payment due within 14 days, by Nov 7, 2026. Pay by card: [payment link] · Bank transfer: [account details]

  • Deposit received at the start of the project has been deducted.
  • Final files and full rights are released on payment of this invoice.
  • Thank you for working with us.
Fill it in online — free

What to include in a graphic design invoice

  • Stage or milestone billed

    Say which stage this invoice covers ("Stage 2: refinement and final files") and reference the quote number.

  • Deliverables completed

    List what has been delivered so far. The client should be able to tick each line against files they have received or approved.

  • Extra revision rounds

    Any round beyond those included goes on a separate line at the price stated on the quote, with the date it was requested.

  • Deposit and earlier payments

    Credit the deposit and any stage payments already made, and show the remaining balance.

  • Rights and file release

    Restate that rights transfer and source files are released on payment in full.

  • Due date and payment options

    A clear date and the ways to pay, such as card online or bank transfer, so the invoice can be settled in one step.

How to write a graphic design invoice, step by step

  1. Pick the stage you are billing

    Invoice when a stage is approved, not when you feel like it, so payments follow progress.

  2. Copy the quoted lines

    Use the same descriptions and prices as the quote for the deliverables in this stage.

  3. Add extras with dates

    Extra rounds, rush delivery or additional formats go on their own lines with the date they were agreed.

  4. Subtract what has been paid

    Credit the deposit and previous invoices so the balance is the only figure left to act on.

  5. Send with the approval, before the final files

    Send the final invoice when the client approves the design, and release the final package once it is paid.

Payment terms and getting paid

Fourteen days is a common term for small businesses; larger clients may pay on a longer cycle, which is worth agreeing at the quote stage. For a short project, asking for the balance before delivering final files keeps things simple for both sides.

If you charge a late fee, the invoice should say how it is calculated and the quote should already have said the same thing. Friendly reminders before and after the due date usually work better than a fee.

Frequently asked questions

When should a designer send the final invoice?
When the client approves the final design, before you hand over the full file package. That keeps payment and delivery together.
How do I charge for extra revisions?
Use the price per extra round stated on the quote and add it as a separate line, with a note of when it was requested. If the quote did not set a price, agree one before doing the work.
Should the invoice mention copyright?
A short line confirming that rights transfer on payment in full gives the client a written record and ties the transfer to the invoice being settled.

More templates and guides

Pricing a new job? Start with the matching quoteFree Graphic Design Quote Template

Templates for related trades

Further reading

Send it as a branded invoice your client pays by card

i-quote sends the invoice in your brand with a Pay button, card payments go to your own Stripe account, and automatic reminders go out before and after the due date. The Free plan includes 3 invoices and 3 quotes a month.

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